Procedures for Deputations

A deputation is your opportunity to make a statement to Council on any item that is listed on a Council meeting agenda. An owner, applicant or any member of the public who has an interest in the item can make a deputation at an Agenda Forum or at an Ordinary Council meeting - but not at both. Deputations need to be made in person.

Where a deputation has been agreed to, during the meeting the Presiding Member will call upon the relevant person(s) to come forward and address Council.

A Deputation invited to attend a Council meeting:

  1. is not to exceed five persons, only two of whom may address the Council, although others may respond to specific questions from Members;
  2. is not to address the Council for a period exceeding 10 minutes without the agreement of the Council; and
  3. additional members of the deputation may be allowed to speak with the agreement of the Presiding Member

Your deputation should focus on the agenda item before Council and should address the following:

  1. Do you agree with or object to the officer recommendation in the report?
  2. State your reasons for agreeing with or objecting to the officer recommendation.

We request that you do not repeat the comments and/or concerns of other deputees.

To make a Deputation at a Council Meeting please complete the Deputation Request Form.

Deputation Request Form

For more information please read our Factsheet.

Factsheet 24 - Deputations

Procedure for Presentations

Notice of presentations being accepted by Council on behalf of the community, or agencies presenting a proposal, need to be received by 5pm on the day before the meeting and agreed to by the Presiding Member. Please contact the Shire's Executive Support Services on (08) 9576 4600 or email to arrange your presentation.

Where the Council is making a presentation to a worthy recipient, the recipient will be advised in advance and asked to attend the Council meeting to receive the award.

All presentations will be received/awarded by the Presiding Member.